Our Resignation Templates make Life Easier!
Leaving a job can feel daunting, especially when it comes to formally telling your manager that you’re moving on. One of the key steps in this process is writing a clear and professional resignation letter that communicates your decision respectfully.
To make this easier, we’ve created a range of resignation letter templates you can use as a foundation. Each example can be tailored to reflect your situation, role, and reasons for leaving.
Example: General resignation letter
When drafting your resignation letter, include the date and your employer’s address in line with standard business correspondence. Keep the tone polite and professional throughout. Even if your decision to leave is driven by personal concerns, it’s best to address those in a private conversation or exit interview rather than in the letter itself.
Dear [Manager’s Name],
I am writing to formally confirm my resignation from my position as [job title] at [company name]. My last working day will be [date], in line with my contractual notice period.
I’d like to express my gratitude for the experience and opportunities I’ve had during my time here. Working with the team has been rewarding, and I’ve developed skills and knowledge that I’ll carry forward in my career.
Over the next [notice period], I will ensure a smooth handover of my responsibilities and support the transition in any way I can. Please let me know how I can help.
Best regards,
[Your Name]
Resignation letter when moving to a new role
Dear [Manager’s Name],
I’m writing to confirm my resignation from my role as [job title] at [company name], with my final working day being [date].
I’ve accepted a new position that better suits my personal circumstances, including a shorter commute and improved work–life balance.
I’ve genuinely enjoyed working at [company name] and appreciate the opportunities and support I’ve received throughout my time here. I’ll do everything possible to ensure a smooth transition before my departure.
Best regards,
[Your Name]
Resignation letter with extended notice
Dear [Manager’s Name],
Please accept this letter as notice of my resignation from [company name], effective [date]. I wanted to provide early notice to allow sufficient time for a replacement and handover.
My time here has been valuable, and I’m grateful for the guidance and development opportunities you’ve provided.
If needed, I’m happy to assist with documentation, training, or any outstanding projects during the transition period.
Best regards,
[Your Name]
Resignation letter when the role isn’t the right fit
Dear [Manager’s Name],
I am writing to formally resign from my position as [job title] at [company name], with my final day being [date].
After careful consideration, I’ve realised that the role doesn’t align with my expectations and long-term career direction, so I’ve decided to explore alternative opportunities.
Thank you for your support and understanding during my time here. I’ll help wherever possible to ensure a smooth handover.
Best regards,
[Your Name]
Next steps
For more advice on resigning professionally, including what to include in your letter and what happens after you hand in your notice, read our detailed guide on resignation best practices.
If you’re ready to explore new opportunities, get in touch with your local Michael Page team or browse our current vacancies and set up job alerts to stay informed.